Published at Monday, July 23rd 2018. by dembala in Office Design.
When a city is planned well the communication channels are well-designed and accessible so that people feel a sense of community and togetherness. In the same way an office layout will dictate the sense of community that the employees feel. The office layout influences the manner in which the staff communicate with each other the length and quality of their interactions how they socialize and ultimately how they learn from each other in both formal and informal ways. When planning the office design a balance needs to be struck between the ability to interact in open spaces and the ability to work in privacy. This means it is critical to take into consideration the specific job requirements of all of the staff members when planning an office layout. Depending on an individuals tasks some employees will need a higher level of privacy to allow for deeper concentration while others will need to be in communication at all times. For example a tight corner cubicle with high panels would not be suitable for people in a creative role who need to be in constant communication with their team. Sales people on the other hand may need to be in quieter enclosed spaces so that they can carry on confidential phone conversations or conduct meetings in private.
Since a functional office is your main goal start with searching for a desk. Check out desk designs online or in the flyers of local stores that carry office furniture. Know the measurements of your office and keep them in mind when shopping for a desk. Purchase a desk that will fit easily in your space and still give you room for a desk chair and for walking around. Choose a desk that has enough storage space to be functional and to make working easier. Having to repeatedly get up to retrieve items while working can be frustrating and distracting. Having a desk with enough storage space to keep all of your necessary items will help you complete your task quicker. If an additional filing cabinet is needed keep it close to your work area. Filing cabinets today come in black and wood finish instead of just the flat metal finish. These finishes help the filing cabinet to blend into the room more.
Making Visitors and Clients Feel Welcome and Comfortable Every business must understand that the company brand extends even to the offices. It shows how committed the organization is to get excellent work done and to make their staff happy and comfortable. The reception area could possibly be the only chance of the company to make a good impression to a potential client visiting the office. The design should make the reception table or desk stand out and easily be recognised. Here visitors can be welcomed and orientated. If at first sight a potential client immediately feels comfortable the company begins to build the notion that they can be trusted. It is now very popular to contract the services of experts in this field to help the business achieve this very goal.
How does this urban planning model play out in terms of office productivity? Office assistants for example are generally situated in spaces that are more public often close to the main passageways so that they are more accessible to their supervisors and other staff members. In contrast more senior management tend to have offices with doors so that they are able to hold private meetings or work in seclusion if their tasks require a deeper level of concentration. Of course the company culture will ultimately dictate where senior management put their offices. It is a trend among some types of companies for managers and CEOs to sit in open workstations along with their staff so as to appear more accessible.
While carpet is nice underfoot it is not always practical in an office setting. Many desk chairs have wheels for ease of movement. They do not work well on carpet. If your office is a high traffic area carpet mat also be difficult to keep looking clean and fresh. Hardwood is often a better choice of flooring for an office. Add an area rug for style colour or warmth. Wall colour choices are limitless. If your office is small or if there is not a lot of lighting in your office opt for a lighter or neutral wall colour. Larger well lit offices can look rich and warm with deeply coloured walls. If your office space does not have a lot of natural light be sure to install adequate lighting to avoid eye strain.
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